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Sample Letter for Business Visa


It should have the following:

1. Be from the employer

2. Be written on company’s stationary

3. Reference the name, address, and phone of firm to be visited in a foreign country

4. Detail the nature of business to be conducted as well as duration of stay.

5. State company guarantee of financial responsibility for all travel expenses incurred by applicant.

6. A closing signature (someone other than the applicant)

7. If you have a letter from company, you’re going to visit, please enclose it with your application.



To: Consulate General of <<Country>>




Dear Consul General:


This letter is to confirm that Mr./ Mrs. <<Your First and Last Names>> is one of our employees who is engaged as a(n) <<Position>> for <<Your Company Name>>. Mr./ Mrs. <<Your Last Name>> has been with << Your Company>> for the last <<#>> years, and will be traveling to <<city>>, <<country>> from <<date of entry>> to <<date of exit>> for total of <<#>> of days to conduct the following business activities:

  1. <<Detail as much as possible the business to be conducted>>
  2. <<more details>>
  3. <<more details>>

While in your country, Mr./Mrs. <<Your Last Name>> will visit <<Person name>>, <<Person Title>>, <<Visiting Company’s Name, Address, and Phone Number>>.


Mr./Mrs. <<Your Last Name>> will be staying at <<hotel name, address, and phone number>> during the trip. <<Company Name>> hereby guarantees sufficient funds for Mr./ Mrs. << Your First and Last Names >> Stay, as well as accommodation, round trip air transportation, and full medical insurance coverage.


Therefore, I kindly ask to issue Mr./ Mrs. << Your First and Last Names >> <<type (e.g. Business 1year, multi-entry>> visa at your earliest convenience. Thank you for your assistance. Please contact me should you have any questions.




<<Supervisor’s signature>>
<<Supervisor’s Name and Last Name
<<Phone Number>>


As of December 9, 2015, the China Foreign Expert Bureau requires all foreign teachers' academic degrees to be authenticated by Chinese embassies in their home countries. This applies for the renewal of permits expiring this year for those teachers already in China. In addition, the bureau also requires authentication of TEFL degrees as well as translation of degrees, transcripts and TEFL certificates. Travel Visa Pro can handle the process quickly (in around 2 weeks): call us or email our Legalization team at

Consuls and diplomat are on strike at Brazil consulates nationwide. Please expect delays with your visas. Visas are being processed, but much slower than normally. There is no time estimate when the conflict might be resolved. We will continue to monitor situation daily. If you need emergency visa, please reach out to us at

Saudi Arabia has amended their visa process and an insurance payment must be made through their online Enjaz server. This is an additional Consular fee ranging from $78 to $257 depending on visa type, validity, nationality, sex, and number of entries. Travel Visa Pro will be making the payment as part of our Enjaz service. The insurance payment must be kept in your passport when you enter Saudi Arabia.

Nigeria Embassy is experiencing delays in visa processing.