Document Apostille or Authentication: Which One Do You Need

Published by Travel Visa Pro on Sat Jun 12 2021

When visiting a foreign country for recreational or business purposes, you have to carry legal documents. While the requirements may vary from country to country, legalization is a must when leaving your home country.

Recipient countries require you to have legalized documents either before arriving or immediately after arriving in the foreign country. The processes are straightforward and require the verification of the authenticity of several factors presented in the legal documents. These include:

  • Signatures
  • Seals
  • Stamps
  • And other public official statements on the documents

Apostille – What is it?

Apostille refers to the verification of your legal documents in the countries that are signatories of the Hague Convention -1961. It is a form of certification that is essential when traveling to countries that are part of the Hague/Apostille Convention. Here’s a list of your legal home documents that may require verification through an Apostille certificate when traveling abroad.

  • Birth Certificates
  • University Diplomas
  • Academic Certificates
  • Marriage Certificates
  • Passport Copies
  • Driver License Copies
  • Adoption Papers
  • School Transcripts
  • Corporate Documents

Document Authentication – What does it Mean?

The purpose of document authentication is the same as an apostille; however, the processes and verification methods differ. Document authentication refers to the same level of certification or verification stamp as an apostille but for the countries that are not signatories or part of the Hague Convention-1961.

It authenticates your legal documents on the basis of your visit abroad. Following the authentication, your home country’s consulate or embassy will perform additional steps to entirely legalize your visit to another country.

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Are Document Apostille and Authentication Interchangeable?

Apostille and authentication follow two separate processes that do not interchange at any point of legalization or authentication of documents. In fact, following a wrong suit of authentication and verification certificate could result in the rejection of your legal documents by your visiting foreign country.

For instance, using an apostille certificate for verification instead of authentication in a foreign country that is not part of the Hague Convention-1961 could result in rejection. Therefore, careful consideration and help from professional visa/document legalization agencies can help.

Which Countries Require a Document Apostille?

Not carrying the foreign-required documents and certificates could result in delays, rejection, and wastage of resources. When you decide to move abroad for studies or travel for business purposes, your first step of the process should be to identify if you need an apostille or Authentication.

You may require an apostille if you are visiting a foreign country to do business, adopt a child, or study.

Bear in mind only the countries that are the signatories of the Hague Convention-1961 will require an apostille. Some of these include Ukraine, Sweden, Italy, Iceland, the USA, Turkey, UK, Argentina, and others.

Which Countries Require Document Authentication?

All countries that are not part of the Hague Convention will require a document authentication rather than an apostille. However, it does not mean that authentication is less important than apostille. In reality, the authentication process is relatively lengthy.

The notarization and review of your documents by the country and state officials lengthen the process. Consequently, when they authenticate your legal documents, the State Department provides the authentication certificate.

How Can Travel Visa Pro Help?

Travel Visa Pro has millions of clients that can avail of visa and passport services for over 190 countries. In addition to the exemplary network with the United States of America and foreign embassies, Travel Visa Pro offers client security and guidance.

TVP can help you legalize your documents and move through the process of Apostille or authentication. Well-trained officials can cater to your traveling visas and passport needs in due time. Give us a call at +1-833-887-8472 or visit our contacts page to learn about our services.